2025 Annual State Fall Board Meeting
1:40 PM Barry called the meeting to order. Present was Amanda Kagarice- President elect, Treasure- Andrea Milligan, Kris Callison – Secretary, Morgan Hawley - webmaster, Joe Garretson, Dexter McIntyre, Jeremy Steele, Wayne Vanderwert, Kari Chamberlain and David Vest. Past-President Barry Holst and Junior Advisor Kara Cloud were also present.
Amanda becomes President, Andrea treasurer, and Kris Callison as Secretary. Wayne will be president-elect. David Vest moved to accept the board positions as listed, Kari seconded. Note that Wayne will term out before his President term is up. Amanda wants to table the conversation for a later time, and possibly make an exception to allow his term an extra year, to be discussed at a later time. Motion passes.
The Secretary's Report was emailed out after the last meeting. Motion to approve the minutes made by Dexter, Wayne seconds. Kris will email those to Kari and David after the meeting. Kris will also email all of the past minutes to Morgan so she can put them on the web page for clarity to general members.
Dexter moves to accept the treasure report, Kari seconded.
Heifer Xtravaganza was discussed. Two possible entries have shown up post-check-in. One has shown a receipt to prove entry, so she can show. The board agrees not to allow heifers to show in the class that did not pre-enter. Kris moves that if a heifer was not entered into the xtravaganza class at time of entry, they will not get to show. Kari seconds that. Motion passes. The board agrees that we should collect entry fees when the heifer is sold, so everyone that buys a heifer enters at time of purchase to eliminate confusion on entry. Discussion tabled for a later date.
Fall Focus was discussed. Wayne is good, board members will get special t-shirts to wear during Fall Focus to designate that they are board members for visitors.
Kara, Junior Advisor, talked about funding the Ozark Empire Fair Supreme drive, and having the senior board pay for the supreme drive for each division. Kara will get a breakdown of how much from Morgan Phillips Wallace, and we will bring that back to the board so we know how much money we are talking about. She asked for ideas on improvements for the state fair junior show. Amanda asked Kara to put the details on the treasurer reports on the MSA website for public view.
State sale - annual dinner the night before. Clouds to cater again. Barry asked for help selling ads for the catalog. He will send a form for us to use for getting interest. Amanda would like to hold a board meeting before the November meeting/Fall Harvest.
Amanda started a GroupMe group for communication with general members, allowing any MSA member in the state to access information, with Amanda, Andrea, and Kris as administrators. It will be used as a form of communication to our members.
Barry is administering the Facebook page, along with Morgan and Ed. Discuss with Devin the possibility of making a main admin for the page for easier transition.
Morgan talked about the credit card fees. They should be 2.9%, but it appears we are being charged over 6%. Morgan will contact Square Trade to find out why there is a difference.
Barry asked board members to be at the backdrop tomorrow for the picture of winning heifers in Xtravaganza.
Barry moved to adjourn, and Dexter seconded. Meeting adjourned at 2:15 PM
